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How to view other users' calendars or other folders to which I have access?

In Outlook, if you have permission to access any folders in another user's Exchange mailbox, you may open the folders on demand. If you need more frequent access to them, or access to a subfolder, then you may add another user's mailbox to your Outlook Folder List.

This method will allow you to open one of the primary mailbox folders (Calendar, Contacts, Inbox, Journal, Notes, or Tasks) in a separate window that will not reappear the next time you start Outlook:

  1. From the File menu, select Open, and then Other User's Folder... .

  2. In the Open Other User's Folder window, type the other person's username, or use the Name... button to select the person's name from the Address Book.

    Note: You can only open the mailbox of another Exchange user.

  3. From the drop-down list, select the folder you wish to open. If that folder is not listed, the only way you can access it is to add the other user's mailbox to your Outlook Folder List.

  4. Click OK or Open. The folder should open in a new window. If you receive an error message about permissions, you should double-check with the mailbox's owner to ensure that you have permission to access the folder you're trying to open.

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